Purchase Executive

Located in prime Indiranagar area, within CBD and right adjacent to KGA Golf Course is Hotel Royal Orchid. The 5-star hotel offers 195 rooms and suites with views of the golf course. One of the only hotels in the city to have a rooftop temperature-controlled swimming pool, Hotel Royal Orchid houses three luxury banquet halls and a beautiful lawn which can host 2000 guests. The hotel has three signature F&B outlets: Jeffs - Bangalore's favourite English pub, Tiger Trail - an award-winning Indian out door garden restaurant and Limelight - coffee shop offering indulgent world cuisine. Hotel Royal Orchid is a preferred choice for business and leisure travelers. It is located close to EGL Techpark (Embassy Golf Links) and is a 5-minutes drive from Bangalore’s most frequented dining and nightlife high street - 100 ft' Road, Indiranagar. The hotel is also at walking distance Manipal Hospital, a preferred hospital for medical tourist from around the world. Royal Orchid & Regenta Hotels is one of India's fastest-growing hospitality brands, managing a portfolio of over 75+ properties across the country. Founded in 2001 by industry veteran Mr. Chander K Baljee, Royal Orchid & Regenta Hotels is a renowned and trusted brand with a growth plan to reach 100 hotels by 2022. We cater to business and leisure travellers who value comfort, great cuisine, distinctly warm Indian hospitality, and value for money. Our modern and fully equipped hotels, resorts, long-stay suites, and inns are what make our guests return time and time again to our properties in metro cities, holiday destinations, pilgrimage sites and wildlife parks. With a Head Office based in the heart of Bengaluru, the team at Royal Orchid & Regenta Hotels is truly passionate about hospitality and driven to deliver immaculate guest experiences. Our success flows from our core values; creating exceptional outcomes for our owners, guests, staff, and shareholders.

We are hiring energetic, passionate, and experienced hospitality professionals for the position of Purchase Executive at Hotel Royal Orchid.

Duties and Responsibilities of Purchase Executive:

• Implement sound purchasing policies, systems and procedures in accordance with hotel standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
• A minimum of three independent genuine quotations must be obtained.
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in the market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
• Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
• On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issues regularly slow moving item lists.
• Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
• Responsible for all purchasing functions, quotations, quality and availability.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
• Spot-checks entered system quotations, period validity quotes locked by, etc.
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Liaison with the Assistant Purchasing Manager, Purchasing Coordinator, Receiving Agent, Stores Supervisor and F&B Cost Controller
• Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.

Skills and Requirements:

• Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities.
• Ability to evaluate legal and business risks and ramifications of proposed contractual terms.
• Consistently offer professional, engaging and friendly service