Purchase Executive

Job Summary

The Purchase Engineer is responsible for sourcing, evaluating, and procuring engineering materials, equipment, and services required for projects and production. The role involves coordinating with engineering, project, quality, stores, and vendors to ensure timely procurement while maintaining quality standards and achieving cost-effective purchasing.

Key Responsibilities

Procurement Activities

• Receive and review purchase requisitions (PRs) from engineering, project, and production departments.
  
• Prepare and issue Requests for Quotations (RFQs) to suppliers.
  
• Obtain and evaluate quotations based on technical and commercial requirements.
  
• Prepare Comparison for vendor selection.
  
• Generate Purchase Orders (POs) after obtaining necessary approvals.
  
• Finalizing of effective payment terms.
  
• Ensure timely procurement of materials to meet project schedules.
  

Vendor Management

• Identify and develop new suppliers.
  
• Maintain an approved vendor database.
  
• Evaluate supplier performance based on quality, delivery, and cost.
  
• Build long-term relationships with key vendors.
  
• Coordinate vendor registration and qualification.
  

Technical Evaluation

• Study engineering specifications, drawings, BOQs, datasheets, and technical documents.
  
• Coordinate with engineering teams for technical clarifications.
  
• Verify compliance of vendor offers with project specifications.
  
• Recommend technically acceptable alternatives when applicable.
  

Commercial Negotiation

• Negotiate prices, payment terms, delivery schedules, warranty, and freight terms.
  
• Achieve cost savings through strategic negotiations.
  
• Finalize commercial terms while ensuring company policies are followed.
  

Order Follow-up

• Track purchase orders from placement to delivery.
  
• Follow up with vendors to ensure on-time dispatch.
  
• Coordinate inspections, testing, and documentation.
  
• Resolve delivery delays and expedite urgent orders.
  

Coordination

• Coordinate with:
  
• Engineering Department
  
• Project Team
  
• Production Department
  
• QA/QC Department
  
• Stores & Warehouse
  
• Finance & Accounts
  
• Resolve procurement-related issues affecting project execution.
  

Documentation

• Maintain procurement records and vendor documentation.
  
• Update ZOHO system with purchase information.
  
• Ensure proper filing of quotations, comparative statements, and purchase orders.
  
• Prepare procurement reports and MIS.
  

Inventory Support

• Monitor stock availability.
  
• Prevent material shortages.
  
• Support inventory optimization and avoid excess procurement.
  

Compliance

• Ensure procurement follows company policies and procedures.
  
• Maintain compliance with contractual obligations.
  
• Support audits related to procurement activities.
  

Typical Materials Handled

• Pumps
  
• Heat Exchangers
  
• Pressure Vessels
  
• Reactors
  
• Valves
  
• Pipes & Pipe Fittings
  
• Structural Steel
  
• Electrical Equipment
  
• Instrumentation
  
• Motors
  
• Gearboxes
  
• Compressors
  
• Tanks
  
• Fabricated Equipment
  
• Consumables
  
• Mechanical Spares
  

Requirements

Educational Qualification

• Bachelor's Degree in Mechanical Engineering, Chemical Engineering, Electrical Engineering, Instrumentation Engineering, Civil Engineering, or a related discipline.
  
• Diploma holders with relevant experience may also be considered.
  

Experience

• 2–6 years of experience in procurement of engineering materials, equipment, and services.
  
• Experience in EPC, manufacturing, process plants, or infrastructure projects is preferred.