Remote Executive Assistant to the Chairman

About VWO VWO is a leading Digital Experience Optimization platform trusted by over 3,000 businesses in 100+ countries, including global brands like Samsung, Vodafone, Toyota, HBO, and Domino's. What began 15 years ago as one of the world's first A/B testing tools has since evolved into a comprehensive, enterprise-grade platform used by product, marketing, and growth teams to experiment, personalize, analyze behavior, and build exceptional digital experiences.
Today, VWO offers a full-stack suite for A/B testing, multivariate testing, feature rollouts, heatmaps, session recordings, behavioural analytics, surveys, personalization, and more across web, mobile, and server-side applications all in one unified platform. We enable teams to make confident, data-driven decisions that drive user engagement, retention, and conversion.
In January 2025, Everstone Capital acquired a majority stake in the company to help accelerate our global expansion both organically and inorganically.
We are a fully remote team of 450+ people, with go-to-market teams across the Americas, Europe, and APAC, and product and engineering anchored in India. Despite our scale, we continue to operate with the agility and ambition of a startup.

We are looking for a highly skilled and dependable Senior Executive Assistant to the CEO who can serve as an essential right-hand in a high-growth, fast-moving software company (500 people). You will act as a force multiplier, enabling the CEO to focus on strategy, growth, and leadership by ensuring seamless management of priorities, meetings, and day-to-day operational flow. Calendar & Schedule Management : Manage the CEO's calendar, schedule meetings, and ensure strategic use of time. Handle core administrative functions including email management, documentation, expense reporting, file organization, and office coordination.
Travel Management : Plan and manage complex domestic and international travel itineraries including flights, accommodations, visas, and on-ground logistics—to ensure a seamless experience.
Meeting Management : Own preparation and follow-ups for meetings, ensuring alignment and accountability across stakeholders.
Project Coordination & Follow-ups : Track and follow up on critical projects across departments. Draft high-quality emails, updates, and announcements on behalf of the CEO.
Task & Workflow Management : Use tools like ClickUp, Notion, or Trello to manage priorities and workflows. Relationship Management : Act as a key liaison for partners, investors, and clients when needed. Support end-to-end planning and execution of internal leadership offsites, client dinners, and investor meetings.
Tackle recurring operational tasks and proactively assist the CEO in improving efficiency and clarity across the board.

3–5 years of experience as an Executive Assistant, preferably in a startup, tech, or SaaS environment.

• Expertise in Google Workspace, especially Calendar, Docs, Slides, and Sheets.
• Exceptional organization, time management, and attention to detail.
• Confidence in handling complex travel and executive logistics independently.
• High emotional intelligence and awareness of how to navigate personalities and shifting priorities.
• Sparsh Gupta – CEO

(Linkedin|Twitter)
Sparsh is a Masters in Computer Science from Oxford University where his major was Artificial Intelligence. He has tremendous engineering experience and knowledge under his belt. While this is primarily a remote role, occasional in-person coordination may be required in Gurgaon, where the CEO is based.