Safety Administration Assistant

As a leading global aerospace company, Boeing develops, manufactures and services commercial airplanes, defense products and space systems for customers in more than 150 countries. S. exporter, the company leverages the talents of a global supplier base to advance economic opportunity, sustainability and community impact. Boeing's team is committed to innovating for the future, leading with sustainability, and cultivating a culture based on the company's core values of safety, quality and integrity.
Technology for today and tomorrow
The Boeing India Engineering & Technology Center (BIETC) is a 5500+ engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.
At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. With us, you can create and contribute to what matters most in your career, community, country, and world. Strong knowledge of Facilities Management Operation and Event Management.
Actively engage with Business units to fulfil business requirements.
Ability to analyze the data and make the decision based on the data (Data-driven approach).
Responsible for ensuring safety & security at the workplace and implementing EHS policies.
Monitor emergency response procedures such as dialogic/call tree/ERT members.
Should be familiar with the compliance requirements for building/facility operations.
Ability to ideate, develop, lead and execute operational excellence projects.
Maintains the operation-related records and documents including (not limited to) Building compliance.
Takes proper facilities round every morning & take appropriate corrective & preventive actions as required.
Briefing outsourced manpower like Housekeeping & Security as & when required.
Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier
Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report out to BSS coordinate with supplier for breakdown.
Shows sensitivity to the culture and customs of local and foreign visitors
Monitor all the various registers kept at the front desk & rear entrance.
Issue necessary work permits to suppliers as & when required & filing the same
Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly
Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping
Daily supervision of security guards, housekeeping and office boys
To monitor and verify the movement of materials and equipment in and out of the office
MIS - Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. Update & Circulate the desk phones extension list on a bi-monthly basis
Handling the complete Procure to Pay (P2P) process on the portal
Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time
Supports BSS in the physical verification of assets
Get trained in operating FAS/PAS/ & help employees during any emergency evacuation take part in mock drills
Mobile phone inventory and mobile phone distribution activity
Sim Inventory and Sim distribution activity
Car Lease services and data management
Data analysis on services

Food Services - FSMS - Daily
Office Safety Checklist (OSC)- monthly
Dialogic reconciliation - monthly
Call tree - monthly
Inventory - Stationary/HK/Pantry/M&E etc. -Work Permit(s)
Contractual manpower attendance - demand vs supply
Mobile Phone inventory and distribution

Boeing Global Enterprise Services (BGES) team is currently looking for Administrative assistant to join their team in Bangalore, India.
The candidate will work closely with local agencies and vendors to proactively support the business needs related to Boeing personnel as a result of emerging business needs.
This includes but is not limited to Boeing infrastructure (office facilities), employee services, safety and security (disaster planning and business continuity) within the assigned location, and payment process for vendors. The candidate should have a good command of the English language. Previous work experience with multinationals in similar environments is preferable.
The candidate must be willing to work in any office location within Bangalore, be open to a flexible schedule, and support phone calls during off-hours.

Basic Qualifications (Required Skills/Experience):

A bachelor's degree in hospitality/administration/Engineering or equivalent is required as a BASIC QUALIFICATION
At least 6+ years of relevant experience working in a Real Estate/IFM/Administrative environment.
Experience in Facilities Management / Workplace services is strongly required.
Ability to facilitate decision-making and Proactive risk management.
Knowledge of advanced Microsoft Office tools (Word, Exel, PowerPoint, etc)
The candidate must be willing to work in any office location within Bangalore, be open to a flexible schedule, and support phone calls during off-hours.

Preferred Qualifications (Desired Skills/Experience) :
Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+ 4years' related work experience.
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undefined Relocation: This position does offer relocation within INDIA.
Language Requirements
English Preferred
Bachelor's Degree or Equivalent Required
Relocation
This position offers relocation based on candidate eligibility.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
Not a Shift Worker (India)
We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.