Administrative assistant (Undergraduate)

We are seeking a highly organized and detail-oriented Administrative Assistant to work closely with a Line Manager. You will be responsible for a wide range of internal activities, from managing a good filing system and scheduling appointments to coordinating with third-party service providers and ensuring deadlines are met. This role requires a strong sense of ownership and a commitment to high levels of accuracy and service delivery. Roles & Responsibilities:

Work closely with the Line Manager to execute tasks and provide accurate, timely updates.

Act as a backup to the Line Manager as required.

Participate in meetings, taking clear memos that capture all necessary details.

Maintain a good filing system and ensure all assigned documents are kept accurately.

Attend to various clerical and administrative tasks as assigned.

Identify, connect with, and manage third-party service providers to ensure timely and high-quality service.

Liaise with travel desks or external agencies for any travel-related tasks.

Schedule appointments and prepare presentation material for meetings.

Ensure deadlines are met by both internal and third-party stakeholders.

Maintain a good tracking system for assigned tasks and provide daily updates.

Work closely with the Line Manager to manage travel arrangements for the Chairman and their family.

Conduct thorough research and brainstorm ideas for projects as needed.

Skills Required:

Strong organizational skills and the ability to maintain accurate records and a good filing system.

Excellent communication skills, both written and verbal.

Ability to manage third-party service providers and ensure service quality.

Proactive and resourceful with a strong sense of responsibility and ownership.

Strong research skills with the ability to brainstorm and innovate.

Proficient in scheduling appointments and preparing presentation materials.

A commitment to continuous improvement and smart working practices.

The ability to be available outside of work hours and on non-working days as needed.

QUALIFICATION:

~ Bachelor's degree in a relevant field or equivalent practical experience.