Executive Assistant to Executive Director (Chief Operating Officer)

Executive Assistant To The Managing Director

Starts Immediately
Experience

What we're building next?
Our core export-import operation remains our anchor. Over the next three years, we are expanding into multiple adjacent segments of the textile value chain, including specialty and technical textiles, petrochemicals, value-added yarn processing, and selective forward and backward integration with our trading partners. New systems, AI in the loop across research, drafting, and day-to-day operations. We are looking for an 'Executive Assistant to the Managing Director' to be the right hand of leadership as Alltex enters its next chapter. The role is the operating spine of leadership the person who keeps decisions moving, runs research before they're asked, plans around how a traditional textile business actually works, and knows where every document lives. You will own a calendar, travel, inbox, research, and the projects that move leadership decisions forward. You will also play a point on social media and brand strategy both for Alltex and for the MD's personal presence in the industry. If you have supported senior leadership end-to-end (or are passionate about doing so), if you appreciate challenges, and if you have a knack for solving complex problems with creative solutions, this role was designed for you.
Selected intern's day-to-day responsibilities include:
Calendar management for the COO and director across India, Egypt, and Bangladesh time zones
Travel coordination domestic and international itineraries, visas, expense tracking
Email management and inbox triage for senior leadership
Meeting coordination agendas, structured note-taking, action items, clean follow-through
Planning support translate leadership requirements into structured plans, timelines, and follow-ups, with a real understanding of how a traditional textile and yarn business operates
Expansion and digitalisation projects coordinate the workstreams behind new market entries, new product categories, and the back-office digitalisation roadmap
Document management contracts, MIS reports, dashboards, filing systems
Cross-functional coordination across export, import, and back-office teams
the EA to the top of the house sets a tone
A front-row seat at how a multi-country, multi-vertical trading business actually runs and how a traditional one transforms
A skill set most EAs spend a decade assembling calendar, travel, vendor, research, projects, and international stakeholder coordination all in one seat
Real upside if you scale with the business as it expands into new categories, new markets, and a more digital way of working.
Reports to: Managing Director Skill(s) required
Automation Branding Business Research Effective Communication Generative AI Tools Interpersonal skills Research and Analytics Scheduling Social Media Marketing Vibe Coding
have minimum 1 years of experience
1. 2+ years as an executive assistant, personal assistant, or operations coordinator — ideally supporting senior leadership
Fluent in English and Hindi, written and verbal
Bridge-builder — respect for the way a 16-year-old textile trading house operates, paired with the curiosity and tech fluency to help push it forward
Google Workspace, Microsoft Office, MS Excel, scheduling tools, basic dashboards
Adaptable: Unfazed when priorities shift mid-morning
Creative and comfortable wearing multiple hats
Probation: Duration:
Salary during probation:
After probation:
About Alltex Exim Private Limited
Alltex Exim Private Limited was founded in 2010 in Surat, the textile capital of India. We are an export-import house in the textile industry, connecting India's leading mills to global markets and bringing world-class textiles back into India. We have 10+ year partnerships with top textile manufacturers across Asia, and today we are one of the largest importers of polyester yarn in the country. Our portfolio spans polyester yarn, cotton yarn, dyed yarn, nylon yarn, PET chips, and many other yarn variants across 35+ global partners. We are not a startup. Sign up/ Login with Google
Sign up/ Login with Google