Assistant Packing Manager

1, PURPOSE OF THE JOB:

Job Context: Responsible for all client collaborations management and related internal processes for supporting Strategic & operational activities for the execution of client business with in the R&D facilities with maintaining internal compliances. Challenges: Operational processes implementations & control via collaborating with internal Functional & business heads. Client process implementations & control with bring common understanding among department heads involved in various operations in the R&D unit. Work is heavily dependent on Inter Department and people coordination & also client coordination for each and every task. Assembling information for completing the task whilst taking care of compliances of process, timeline for strategic, financial, client timeline, statutory implications . ProActive, Swift Decision making & solution deriving on every day basis.

2, DETAILS OF THE JOB:

Designation & Job : Manager / Sr. Manager Level :

L3/L4

Business Unit :

JBL

Function : Project management Country : India Work Location : Noida / Greater Noida Reporting Manager: Head of PM Biosys Manager's Manager:

3, KEY ACCOUNTABILITIES:

Accountabilities Scope Of Work Project work: Facilitate the project kick off meeting, weekly progress meetings and project closure up meetings with clients & ensuring that all internal team members are clear on project objectives, strategic importance of project and individual responsibilities. Perform project risk assessment, involving all relevant parties, and that all potential failure modes are discussed, assessed and remedial actions are identified. Produce a detailed MS project Gantt chart, collaborating with the entire team, incorporating all tasks, defining the critical path. Monitor progress against project charter and ensuring that scope changes are identified, raised with the management / client in a timely manner. Ensure that accurate reasons for schedule slippage are identified and take necessary actions to prevent delays. Responsible for coordination of raw material ordering, project meetings, sending out, status updates, delivering against project timelines) as per project charter Discuss project details with the team and ensure Project initiation activity once a project is confirmed from Business team. Discuss essential points in kick off meeting & monitor scheduling of project telecons. Take feedback form PM attendees on key observations and pass to management & stake holders time to time. Discuss with finance/BD/management any client contract Queries/concerns to have it aligned with client. Monitor team's Cross departmental functioning for project work across different R&D sites. Off-site project management support for material and resource management. Help team to prepare client customized trackers & project data sheets for effective Project tracking of timeline & deliverables depending on project nature. Regularly discussing & raising & helping to solve concerns in discussion with Functional & management heads. Ensuring & doing effective communication with client in discussion with technical team & senior team mates with external and internal stake holders (Client, finance, SCM, logistics, technical, QC, IPR, BD) for project needs. Ensuring & coaching team on documenting relevant points with client & internal stakeholders for process adherence & audit record keeping. Managing client visits of existing collaborations for effective meeting by coordinating inputs from key stake holders & arrangement in the facility visited. Project compound Logistics coordination Outbound (export) Inbound ( import)

Outbound (export)
Training & time to time monitoring the team for shipment management to client.
Identifying the process requirements & adding to it to minimize slip ups.
Training team and ensuring adherence for daily MIS for shipments & future planning.
Monitoring the intimation of tracking details to client. Ensuring that alerts are effectively raised with client/logistics team for speeding resolution in case of shipment hang ups.

In bound for project work from client (import)
Coordinating with clients, internal stake holders & logistics team for import documentation requirements for any incoming compound from client.
Enable quick decision making on import shipment form client by bringing internal logistics & client on same page. Intimating for pick-up of shipment from client end and coordinating for final documentation from client.
Ensuring that team keeps a track till delivery & Raises alert with client/logistics team for speeding resolution in case of shipment hang ups, Maintains daily MIS for shipments
Financial Support & Audit

Supporting & monitoring the process of project work billing reconciliation.
Coordinating with client for billings for FFS work as per delivery & negotiating in case of additional efforts.
Ensuring FTE billing as per contracted terms.
Ensuring proper & timely collation raw material & consumable segregation for project billing. Time to time raising & updating the process in discussion with stake holders.
Coordinating project closure formalities by intimating to Finance, IPR, BD, IT & functional teams. Also, closures in various allied systems.
Keeping a track on project delivery & maintaining the delivery details
Collating the assumed billing data upon completing of project work/as per agreement terms/communication with client & discussing with senior team mates.
Intimating finance/BD for customized client specific terms for invoice formats/enclosures.
Record keeping of all key communications & documents on billing for Audit purposes.
Process maintenance
New process initiative/support

Providing planning & development inputs in development of different IT systems for R&D unit & also suggesting improvements in existing systems for betterment of processes.
Facilitate customized & mass trainings for process tools implementation across the entire Unit.
SOP & MIS maintenance for project management activities – keeping a check on team on appropriate updation & circulation for senior review time to time as per schedule.
Ensuring day to day compliance issues are managed by team and discussing time & again with stake holders to keep the protocols in place.
Managing client eroom systems, internal interfaces access though IT & regular updation of the same. Also facilitating training of internal & client team on new/client based processes.
Strategic & MIS support
Performing project profitability analysis & taking reports for management w.r.t to client wise, leader wise, facility wise etc for strategic use.
Maintaining facility utilization data w.r.t to leaders & units.
Assessing deployment needs of the functional teams and collaborating with HR on hiring & confirmation projections for resource planning.
Facilitating Resourcing on functional programs by discussing with inter-depts teams & management.
Regular Data analysis for generation of MIS for supporting management reports.
Monitoring & enriching the Project detail MIS, logistics export & import daily MIS, telecon schedules, client wise MIS trackers, data analysis MIS for better & accurate data capture year on year.
Monitoring RFQ coordination for certain client & giving feedback to BD & management through analysis on quote conversion to business & other parameters affecting turnaround.
Monitoring Inventory management (internal & client based inventory)
Time to time reviewing inventory planning by the team for quantity & quality & placing order w.r.t to planning on lead time & budget.
Seeking approval or suggesting for specific packing materials/vials/bottles for process improvement or client need.
Monitoring effective SCM support to PM team to procure the any new type of inventory.
Monitoring Client specific inventory management coordination with client. Training team for managing reorders with client.
Facilitating Training the QC & technical team for client specific vial & tray usage. Planning the process of its physical movement from one team to another.

4, KEY INTERFACES

External Interfaces
Internal Interfaces
Clients (giver of project .. often their technical & business heads)
Management, Synthesis, Analytical, BD, Finance, Logistics, SCM, IPR, Admin, Stores.

5, EDUCATION & EXPERIENCE

Indicate the education level, previous experience, specific knowledge, skills and abilities required to meet minimum requirements for this Job..
Education Qualification(Highest )
with Target Institute(s)
MBA/equivalent with BPharm /MSc /Bsc in Chemistry. From institutes of repute to have business as well as technical know-how to understand the work requirements.
Desired Certifications :
PMP, CPM, MS office proficiency (excel)
Experience Range :
10-15 years
No. of years post Highest Qualification :
10-15 years
Desirable experience :
Handled project management in CRO or reputed pharmaceutical companies.
Team management exposure.
Worded on BD support & financials for R&D projects.
Experience of global client interfacing on regular basis, drug discovery process norms, idea on country wise regulations
In depth understanding of project management of CRO/R&D project work, business development & financials aspects

6, SKILLS REQUIRED:

Skills
Description
Proficiency Level
(General Awareness; Working Knowledge; Functional Expert, Mastery )
Functional Skills
Project Management domain knowledge by experience & education
Technical drug discovery process understanding by education/experience
Hands on with Management concepts - profitability, revenue, logistics, marketing management tools & topics.
MS office/ PMP/CPM
Functional Expert/ Mastery
Behavioral
Skills
Good Communication written & oral
Strong interpersonal / people skills / articulation
High on accountability for prudent & correct delivery
Ability to handle high pressure/tricky issues on daily basis with limited encouragement
Working Knowledge