Department Administration Manager

Roles & Responsibilities -

Day-to-day administration-related work / Support services at Branch, Project Office (both Engineering & Marketing offices.)

Coordinate with HO- HR and Admin and implement the policy procedure at par with HO.

Collection of data, compilation, procurement, and distribution of Stationery, Housekeeping, Pantry, and other materials such as PPE (with Purchase Dept) from different Departments.

To oversee and optimize housekeeping, pantry, and security activities at the Project Site, including the Marketing Office.

Day to day processing of HR & Admin bills: on time Receipt of bills, verification, approvals, handing over to HO Admin/ Accounts , cheques collection & issuing to vendors.

Petty Cash: Indenting, expenses with proper support of bills, accounting and timely replenishment.

To prepare MIS Reports of Statutory compliance, HR & Admin in co-ordination with persons concerned in HO.

To supervise / coordinate the deployment / movement of Office Assistants on day to day basis for Bank, HO & other work.

Budgeting and Asset Management (Indenting, procuring, Tagging, Maintenance, & updating in inventory application on real time basis)

Support for Events such as Brigade Sales Pitch, show case, Sports and Brigade Bash (Picnic) / Fest etc.,

To coordinate with Project i/c , Vendors, HO / consultant for Labour Statutory related work.

To Coordinate with HO Functional Depts such as IT, HR & Admin, Accounts, Engineering etc., for required support in terms of Project execution / Sales & Marketing operations

To liaise with local authorities (Corporator, Police /Fire Depts etc.,) for smooth & hindrance-free project execution / completion.

Site rounds, checking for safety measures like: not to deploy child labour (below 18 years), aged persons who are not able to work, to check whether the workers are working with safety equipment.

Any other work assigned by RM / Department Heads.

Coordination for project launch like Bhoomi Pooja, new office setup, New office Pooja/inauguration, Marketing & Sales event, project handing over/inauguration function arrangements, staff birthday celebrations, Fests etc.,

Coordination & support for site team during inspections like OC/Fire inspections, Labour dept., Local municipal authority, Electricity board or other govt. dept site inspection etc.

Checking & following up with contractors to keep necessary Labour Statutory compliance documents like WCP, CLA, BOCW, Beneficiary cards, ESI, PF, etc. and also reminding them for timely compliance.

Monitoring site staffs to follow company rules & regulations, any violations/irresponsible activities will be informed to HR & Admin Head & to Project Head.

Effectively track the help desk ticket and ensure it is closed within the SLA period.

Project visits as per the given schedule by HO.

For any emergency works related to the Admin dept. attending & providing necessary support for smooth work completion.