Key Responsibilities:

Office Management:
- Supervise and manage the overall functioning of office space, including the maintenance of office equipment and supplies.
- Coordinate facilities management (e.g., office maintenance, IT support).
- Oversee office cleanliness, organization, and safety protocols.
Team Leadership:
- Lead a team of administrative assistants, ensuring effective support for the daily operational needs.
- Provide guidance, training, and mentorship to junior administrative staff.
Vendor and Supplier Management:
- Liaise with vendors, suppliers, and service providers, negotiating contracts and ensuring timely delivery of services and goods.
- Maintain and update vendor contracts and ensure compliance with agreed terms.
Event Coordination:
- Plan and coordinate company events, meetings, conferences, and corporate functions (both virtual and in-person).
- Manage logistics and communication for internal and external events.
Document and Record Management:
- Ensure proper handling, filing, and archiving of business-related documents, including client contracts, reports, and internal communications.
- Maintain confidentiality and comply with company policies and legal requirements for document retention.
Support to Operations and HR Teams:
- Provide general administrative support to the Operations, HR, and Finance teams as needed.
- Assist in onboarding of new employees, including setting up office workstations, IT equipment, and necessary documentation.
Regulatory Compliance & Reporting:
- Assist in maintaining office practices in compliance with mutual fund regulations and corporate policies.
- Ensure smooth audit processes by maintaining accurate office records and supporting necessary documentation for compliance audits.
Budget and Expense Management:
- Track and manage the administrative budget, ensuring effective cost control.
- Monitor expenses related to office supplies, travel, and event organization.
General Administrative Support:
- Handle incoming calls, emails, and visitor inquiries in a professional and timely manner.
- Support senior management in organizing schedules, meetings, and other ad-hoc administrative tasks.

Skills & Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.
Experience in an administrative leadership role, preferably within the financial services industry.
Strong organizational and multitasking abilities.
Proven leadership and team management experience.
In-depth knowledge of office management procedures, administrative systems, and best practices.
Excellent communication skills (both verbal and written).
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Strong problem-solving skills and ability to handle multiple tasks under tight deadlines.

experience

plant hr manager.