Provide administrative support incl. issuance of invitation letter, hotel booking, cab booking & other logistics for global & local guest visiting GGN office
Scheduling meetings and appointments, arranging travel arrangements, and arranging conference rooms for meetings
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies
Provide support in Procurement of IT assets & monitor ordering process, and ensure delivery of IT asset at Siemens premises for new hires & existing employees
Book conference rooms, lunch/dinner venues, and handle reservations for events, as required
Ensure clean desk policy & safe work environment
Provide support in employees travel arrangement including issuance of invitation letter/cover letter, visa processing etc.
Provide support in terms of creation of SE GID, email-id, PKI cards for Siemens & outsourcing vendor employees
Ensure all the technology control compliance is met for product development team within area of influence
Support HR talent acquisition team and manager in hiring process (e.g. scheduling interviews, following up with candidates, candidates query resolution etc.)
Act as EHS coordinator for product development team
Maintain employee distribution list at Product development team level
Assisting with on-boarding and off-boarding employees
Organize team events such as team outing, annual party etc. as and when necessary
Single point of contact (go to person) for employees for any administrative topics
Understand and comply to all policies, regulations, and guidelines of the company. Handle confidential information and maintain the security of the department records and files

Qualification & Experience requirement:

Bachelors or higher degree graduate/Postgraduate from recognized college/university
More than 5 years of professional experience in administrative & executive assistance support
Excellent organizational and time management skills
Excellent communication and interpersonal skills
Proficiency in Microsoft office suite (word, Excel, PowerPoint) & MS teams
Fluency in English speaking, reading and writing is a must
Strong attention to details and accuracy
Experience and exposure to work in multinational company is preferred
Ability to multitask and strong analytical skills
Strong soft personal skill i.e. team player, quick learner, ability to adapt quickly & effectively etc.
General understanding of Siemens products and business will be value added
Knowledge of SAP is a plus

Product Development Team assistance/Admin