Receptionist

Receptionist Job Description Template

Our company is looking for a Receptionist to join our team.

Responsibilities:

• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing;
• Update calendars and schedule meetings;
• Provide basic and accurate information in-person and via phone/email;
• Announcing clients as necessary;
• Answer and forward incoming phone calls;
• Send or distribute voicemail messages or make calls when appropriate employees are unavailable;
• Support administrative and special project requirements as assigned;
• Contributes to team effort by accomplishing related results as needed;
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries;
• Directs visitors by maintaining employee and department directories; giving instructions;
• Maintains security by following procedures; monitoring logbook; issuing visitor badges;
• Other duties as assigned;
• Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation;
• Ensure reception area is tidy and presentable, with all necessary stationery and material e.g. pens, forms and brochures;
• Arrange travel and accommodations, and prepare vouchers.

Requirements:

• Polish professional with outgoing attitude, be a team player and love to be made;
• Show excellent written and verbal communication skills including ability to communicate successfully with the public, other employees and vendors;
• Detailed job diligence, dedication and detail attention. • Committed to overtime work on the occasion;
• General Office PC Application (i.e. MS Word, MS Excel, MS Access, MS PowerPoint) and;
• The familiar and operating system of general office machines (ie fax, copier, printer, etc.) required;
• Working in a fast-focused environment, while relieving and experiencing experiences with different levels of staffing and management;
• Convenient to learn new applications as needed;
• Has demonstrated excellent organizational, coordination and individual interface skills.