Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
Office Manager Job Description Template
Our company is looking for a Office Manager to join our team.
Responsibilities:
- Contributes to team effort by accomplishing related results as needed;
- Coordinating appointments and meetings and managing staff calendars and schedules;
- Overseeing general office operation;
- Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions;
- Review and prioritize incoming e-mail correspondence and apprise leaders of situations and issues requiring immediate attention;
- Maintains office staff by recruiting, selecting, orienting, and training employees;
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department;
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends;
- Completes operational requirements by scheduling and assigning employees; following up on work results;
- Assisting with HR administration for the leaders such as Appraisals and Development Programmes;
- Purchasing office supplies and equipment and maintaining proper stock levels;
- Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers;
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records;
- Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results;
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
Requirements:
- Promoting process improvement;
- Bachelor s degree or equivalent;
- Tracking budget expenses;
- Reporting Skills,
- Supply management;
- Informing others;
- Developing standards;
- Delegation;
- Managing Processes,
- Inventory control;
- Five years of experience in office administration;
- Staffing;
- Supervision;
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint;
- Office management experience.