Administration & Support Coordinator 1 Job Description Template
Our company is looking for a Administration & Support Coordinator 1 to join our team.
Responsibilities:
- Prepare documents: agendas, PowerPoint presentations, and Excel spreadsheets;
- Work on special projects as needed;
- Calendar management to include director level;
- Responsible for tracking and managing seating assignments;
- Plan and execute group meeting logistics;
- Procure office equipment and supplies as needed;
- Prepare and submit expense reports;
- Arrange all aspects of travel;
- Create correspondence in reply to diverse internal/external inquiries;
- Attend meetings; document and distribute meeting notes;
- Coordinate events such as communication meetings, external seminars, celebrations, etc;
- New hire orientation: Complete IT requirements for new hires; welcome new hire and work with manager as needed.
Requirements:
- Strong communication skills, both oral and written;
- Ability to work independently on projects with minimal supervision;
- Minimum 7 years of administrative or relevant work experience;
- Maintain a high degree of confidentiality;
- Detail oriented with the ability to multi-task;
- Associates Degree or equivalent experience;
- Attention to detail and quality of all out-going materials and correspondence;
- Strong customer-service orientation and approachable style;
- Ability to balance multiple tasks in a fast-paced environment;
- Advanced skills and experience with MS Office Applications;
- Strong interpersonal skills;
- High level of initiative and organization;
- Offer back-up support to other administrators when needed;
- Ability to work with all levels of management.