Senior Admin Executive

As a rapidly growing startup we are looking for a proactive Senior Admin Executive to manage office operations build processes from zero to one and create a productive workplace environment in a fast-paced setup.

Qualifications :

Office Infrastructure & Facility Management

• Oversee current office operations maintenance housekeeping and security.

• Plan and support the setup of new office spaces in a zero-to-one environment.

• Coordinate with vendors facilities legal and compliance teams.

• Ensure workplace safety hygiene and functional infrastructure.

Vendor Management

• Identify negotiate and manage contracts with facility vendors pantry services security agencies and maintenance partners.

• Ensure timely procurement of office supplies and services.

Travel & Outings Management

• Handle end-to-end employee travel logistics including bookings accommodations and local conveyance.

• Plan and coordinate team outings offsites and company events.

• Ensure cost-effective planning and maintain travel and event budgets.

Employee Care & Engagement

• Manage employee office needs: seating access cards pantry stationery etc.

• Coordinate with HR to support events onboarding and overall in-office experience.

Administrative Operations

• Maintain administrative records budgets and reports.

• Ensure timely utility and service payments (internet electricity etc.).

• Coordinate with IT and procurement teams for equipment and infrastructure needs.

Stakeholder Management

• Handle leadership support activities and coordinate with Directors CEO and Operations teams for administrative and business requirements.

Compliance & Risk Management

• Ensure adherence to health safety and legal compliance standards.

• Manage audits related to office premises and facility operations.

Additional Information :

35 years of relevant experience in administration or facility management.

Prior experience handling office setups is a strong plus.

Strong interpersonal and vendor negotiation skills.

Ability to work in a fast-paced startup environment.

Proficient in MS Office / Google Workspace and admin reporting tools.

High ownership problem-solving ability and service-oriented mindset.

Ability to build processes from scratch and manage operations in a zero-to-one setup environment.

Remote Work :

No

Employment Type :

Full-time