Payables Management Executive Assistant Manager

Job Title: Payable Management Executive / Assistant Manager

Job Summary:

We are seeking a detail-oriented and analytical Payables Management professional to manage the organizations end-to-end Accounts Payable (AP) function. The role involves processing vendor invoices ensuring timely payments managing vendor reconciliations maintaining statutory compliance and collaborating with Procurement Finance and Business teams to optimize cash flow and strengthen vendor relationships.

Key Responsibilities

• Manage the complete Accounts Payable (AP) process from invoice receipt to vendor payment.
• Verify vendor invoices against Purchase Orders (PO) Goods Receipt Notes (GRN) and contracts.
• Process invoices accurately and ensure timely payments as per agreed payment terms.
• Perform vendor account reconciliations and resolve invoice or payment discrepancies.
• Coordinate with Procurement Stores Operations and Finance teams for invoice approvals and issue resolution.
• Monitor payable ageing reports and ensure adherence to payment schedules.
• Prepare weekly and monthly payment proposals based on cash flow and business priorities.
• Maintain vendor master data and ensure accurate documentation.
• Process advance payments employee reimbursements debit notes credit notes and adjustments.
• Ensure compliance with GST TDS and other statutory requirements related to vendor payments.
• Support month-end and year-end closing activities by preparing AP reports and reconciliations.
• Maintain accurate records in ERP systems such as SAP Oracle Microsoft Dynamics or Tally.
• Assist in internal and external audits by providing required documentation and reports.
• Identify process improvement opportunities to enhance AP efficiency and reduce processing time.

Required Skills:

MICROSOFTDOCUMENTATIONTALLYRECONCILIATIONOrder to CashAccounts Payable (AP) processPurchase Orders (PO)Goods Receipt Notes (GRN)Coordinate with Procurement