Office Administrator (m/f/d)

Variosystems develops and manufactures electronic solutions for industries where reliability is critical - including Medtech & Life Science, Industrial & Automation, Aerospace & Defence and Smart Infrastructure & Environment. As a long-term strategic partner to innovators and market leaders, we offer services along the entire value chain, from concept and engineering to validated assemblies and global production. Across our global network, more than 2,800 people work together to transform ideas into reliable electronic systems.

Job Description

Office Administration

• Manage daily office administration activities and act as the primary liaison with the co-working office provider.
• Coordinate office facilities, vendors, utilities, access management, and workplace requirements.
• Manage calendars, meeting schedules, and administrative coordination for stakeholders.
• Organize corporate gifts and festive gift arrangements in line with company guidelines.
• Support onboarding activities for visitors and employees using office facilities.

Administrative & HR Coordination

• Coordinate overseas travel arrangements in collaboration with CO APAC team.
• Manage travel claims, invoices, and related documentation.
• Support HR administration processes while ensuring compliance with company policies.
• Assist in ESG-related data collection and reporting requirements.

Business Support & Coordination

• Support quarterly business reporting and management updates.
• Coordinate data collection for Quarterly Business Reviews (QBRs).
• Provide administrative support for ongoing business initiatives and special projects.

Qualifications

• Bachelor's Degree in Business Administration or a related discipline.
• 3-4 years of experience in office administration, executive support, or administrative coordination.
• Experience in manufacturing, EMS, industrial, or B2B environments preferred.
• Experience working in co-working office environments is an advantage.
• Excellent verbal and written communication skills in English.

Key Skills & Competencies

• Strong office administration and coordination skills.
• Excellent organizational and multitasking abilities.
• Strong documentation and follow-up skills.
• Proficiency in Microsoft Office applications.
• Strong communication and interpersonal skills.
• Ability to work independently and manage priorities effectively.
• Experience working with regional and global stakeholders is an advantage.

Additional Information

• Flat hierarchies, direct communication, and a backbone of integrity, courage, responsibility.
• A fast-moving environment where momentum is not lost in approval loops.
• Collaborate with colleagues and customers across countries, industries, and perspectives.
• A workplace shaped by technology, curiosity, and continuous improvement.
• Challenges with scale, depth, and enough complexity to keep you learning.