Executive Assistant & Administrative Support (6 Month Contract)

Job Summary

To provide clerical support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. This position commonly assists project or administrative support assistants.

Key Responsibilities

• Manages calendars and schedules for leaders
• Coordinates global travel bookings
• Supports ad‑hoc business requirements
• Assists in organizing team events and activities
• Prepares documents, presentations, and reports
• Supports wider team with travel coordination
• Handles basic administrative tasks as needed
• Provides support on strategy/transactions proposals (as available)
• Maintains and updates files and records
• Communicates clearly with global teams
• Maintains confidentiality of sensitive information
• Proficiency in Microsoft tools (Word, PowerPoint, Excel) is a must
• Individual contributor with no subordinates

Management Responsibilities

Individual Contributor

Preferred Qualifications

Preferred Qualifications:

• Minimum 1–2 years of experience in a similar role
• Strong communication skills
• Proactive and organized
• Able to manage tight deadlines
• High attention to detail
• Basic MS Word skills
• Basic MS Outlook skills
• Concentration and cognitive skills
• Attention to detail and reading comprehension
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Electronic Repository Systems 

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Minimum Qualifications

No prior experience necessary. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.