Founders Office Assistant

Actively hiring

Founders Office Assistant

Delhi Gurgaon (Hybrid)

Start Date

Starts  Immediately

CTC (ANNUAL)

₹ 6,00,000 - 9,00,000 ₹ 6,00,000 - 9,00,000 /year

Experience

1 year(s)

1 year(s)

Apply By

2 Sep' 26

Posted 3 weeks ago

Job

155 applicants

About the job

Key Responsibilities:

A. Calendar and schedule management
1. Manage Sir's daily, weekly, and monthly calendar.
2. Maintain meeting, consultation, travel, event, shooting, and personal appointment calendars.
3. Schedule consultations, business meetings, team reviews, shoots, events, and personal appointments.
4. Check for scheduling conflicts, missing information, and unrealistic timelines.
5. Build adequate preparation, transition, and travel time into the schedule.
6. Share the next day's confirmed schedule, priorities, and requirements in advance.
7. Send timely reminders to Sir and relevant stakeholders.

B. Shoot and event coordination
1. Maintain the overall shooting calendar with the content, production, social media, and editing teams.
2. Confirm the date, time, venue, scripts, wardrobe, equipment, props, and team availability before every shoot.
3. Ensure scripts, talking points, and reference materials are shared with Sir in advance.
4. Coordinate with all teams to ensure everything is ready before Sir arrives.
5. Track shoot completion, pending content, and post-production timelines.
6. Follow up with the production and editing teams for timely delivery.

C. Cross-team coordination
1. Coordinate between Sir and teams across SSS, GSS, Gurukul, SSS Lux, Foundation, business consulting, digital platforms, and other initiatives.
2. Coordinate calendars, meetings, approvals, and deliverables across teams.
3. Collect updates and present them in a consolidated format before reviews.
4. Ensure teams are prepared with required documents, presentations, reports, and creative materials.
5. Track decisions, action points, owners, and deadlines.
6. Follow up until tasks and commitments are completed.
7. Escalate delays, conflicts, and dependencies when required.

D. Pre-meeting and daily readiness
1. Review the sir's complete schedule at the beginning and end of each day.
2. Confirm venues, meeting links, contact details, documents, and required materials.
3. Ensure stakeholders receive the correct schedule and instructions.
4. Verify that presentations, reports, scripts, profiles, and briefing notes are ready.
5. Identify gaps and coordinate with the relevant teams to resolve them.

E. Meeting coordination and follow-ups
1. Prepare agendas, briefing notes, and meeting documents.
2. Coordinate with clients, partners, internal teams, and external stakeholders.
3. Attend meetings to record key decisions and action points.
4. Maintain a tracker of approvals, follow-ups, and commitments.
5. Send reminders and ensure timely completion of action items.

F. Communication management
1. Screen and organize calls, messages, emails, and appointment requests.
2. Draft routine correspondence and responses on Sir's behalf.
3. Escalate urgent matters promptly.
4. Protect Sir's time while managing stakeholder communication professionally.
5. Maintain professional and courteous communication at all times.

G. Confidentiality and discretion
1. Handle personal, commercial, and client-related information confidentially.
2. Maintain professional boundaries and exercise sound judgment.
3. Keep sensitive documents, schedules, and conversations secure.

Skill(s) required

Coordination Interpersonal skills MS-Excel MS-PowerPoint

Earn certifications in these skills

Who can apply

Only those candidates can apply who:

1. have minimum 1 years of experience

2. are from Delhi, Gurgaon only

Other requirements

1. 1+ years of experience as a personal assistant, executive assistant, or in a similar coordination role.

2. Strong organizational, multitasking, and follow-up skills.

3. Excellent written and verbal communication skills in English and Hindi.

4. Ability to coordinate with creative, production, digital, sales, and business teams.

5. Proficiency in calendar management, spreadsheets, presentations, and task-tracking tools.

6. Ability to anticipate requirements and work independently with minimal supervision.

7. Calm, resourceful, and solution-oriented under pressure.

Salary

Probation:

Duration:

Salary during probation:

After probation:

Annual CTC: ₹ 6,00,000 - 9,00,000 /year

Annual CTC breakup:

1. Fixed pay: ₹ 4,00,000 - 6,00,000 /year

2. Variable pay: ₹ 2,00,000 - 3,00,000 /year

Number of openings

1

About Sachinn Sharma

Numerology Life Alignments guidance for an individual and family - A complete review of life to be, while a clear commentary on past life's unfulfilled karmas if any, that may be catastrophic if not paid. A detailed view of various personal and professional relationships. Financial and health- related blockages and remedies.

Activity on Internshala

Hiring since June 2026

8 opportunities posted

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