Executive assistant to Director

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and professional support to the Director/Management. The ideal candidate should be excellent at managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication and follow-ups across departments.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and business appointments.
• Prepare meeting agendas, presentations, reports, MIS, and other documents as required.
• Maintain accurate records, files, correspondence, and confidential documents.
• Handle emails, calls, messages, and other communications on behalf of the Director.
• Coordinate with internal teams and external stakeholders to ensure timely completion of tasks.
• Follow up with different departments on important assignments, deadlines, and pending activities.
• Prepare daily/weekly schedules and provide regular updates to the Director.
• Assist in travel planning, including flights, hotels, transportation, and itineraries.
• Support the Director during meetings by taking notes, preparing MOMs, and tracking action items.
• Handle confidential and sensitive business information with complete discretion.
• Coordinate with clients, vendors, business partners, and senior management when required.
• Conduct research and gather information for business meetings, projects, and decision-making.
• Ensure timely reminders and follow-ups for important meetings, payments, commitments, and deadlines.
• Manage personal and professional tasks assigned by the Director, as required.
• Perform other administrative and coordination responsibilities assigned by management.