Purchasing Coordinator (Expeditor)

JD Purchasing Coordinator (Expeditor)

Responsibilities
Assures supplier is fulfilling the agreed upon terms and conditions of the purchase order and reacts accordingly when there is a deviation.
Reviews the PO files in a regular timely manner. Reviews every file at least once every two weeks; more often for short delivery times or critical pieces of equipment or material.
Communicates all potential price or delivery changes actual delays or engineering I technical questions from the supplier to the Project Procurement Manager (PPM) and Project Team as soon as they become known and vice versa.
Provides support and accountability to the overall Global Supplier Management Process by QSPP (Quality Service Product Performance) form submittal and supplier evaluation feedback to the right partners.
Maintains good communication with Supplier Document Control Construction Management Receiving and Accounting functions. Close cooperation with Accounting and Receiving is required to resolve invoicing concerns equipment status progress payments and various other issues.
Participates in early planning meetings with a supplier for critical equipment to discuss Expediting expectations after order placement.
Processes all addenda as soon as possible to insure information is accurate.
Proactively anticipates supplier and project needs.
Involves and seeks support from the right partners within our broader purchasing team to assist with supplier issues when needed.
Obtains information from the suppliers shop floor from inspectors performing shop expediting. This is typically provided by contracted inspection companies.
If applicable sets up an Inspection-kick-off-meeting with involvement of the contracted inspection company and the equipment supplier.
Follows up on all supplier claims and initiates QSPP process.
Performs Buying responsibilities as requested by the Purchasing Specialist and within the delegated authority levels.



Skills
Ability to work with minimum supervision in an international and geographically diverse environment.
Willingness and ability to learn and understand basics of both commercial aspects and technical elements of the job.
Strong problem solving order to solve occurring problems the Expeditor needs to consider project and suppliers targets and limitations to gain support and buy-in.
Ability to work with people of different professional backgrounds within company and externally.
Must be able to trigger and facilitate problem resolution processes and can cope with the different interests of the involved parties - internal vs. suppliers.

Knowledge
Understands work processes roles and responsibilities as described in Global Project Methodology Purchasing Policies & Procedures and the Expediting Expectations & Procedures.
Knows system capabilities and expands the use of information systems to enhance individual productivity.
Understanding of the products manufacturing processes and the market situation of the relevant commodity.
Understands that the control tool for order status and that systems should be kept up-to-date to enable the Project Team to access required information. electronically.
Displays persistence in dealings with the suppliers. Understands the chain of command within the suppliers organization and is willing to approach the next person up in their organization if a response is unsatisfactory.



Critical Success Factors
Proactive planning and Notification to/with the Project Team and immediate escalation/communication in case of any deviation from project schedule.
Concentration on early detection of potential quality or delivery problems and communication directly to the Project Team.
Accurate and current data in the electronic tools to ensure that the Project Team can draw accurate information at any time.
Timely processing of addenda including delivery and price changes.