associate specialist, mid office payroll.

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.

We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.

At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.

We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

What will you do?

●      Accurate and timely processing of various timesheet and expense declarations and/or uploads, including hours, travel expenses, and other expenses.

●      Receiving, checking and accurate and timely processing of placements for various types of concepts, e.g. staffing & inhouse, payrolling, suppliers. This includes the creation of new placements, modification, correcting and cancelling of placements.

●      Receiving, calculating, and processing sick leave allowances to ensure timely and accurate reflection in the talent salaries and client invoicing.

●      Teaming up with your colleagues in the onshore and offshore teams to divide the work, ensure daily and weekly targets are met and issues are addressed proactively, thereby contributing to a smooth and efficient mid-office administration. 

●      Editing and analyzing talent and client data, mainly in excel or google sheets, to support the timesheet & expense management processes.

Your responsibilities

●      Overall: take ownership for a timely and accurate processing of the administrative processes around talent placement and timesheet & expense management. This requires a pro-active and critical eye: carrying out your work with accuracy and within SLA, signaling things that are not in order or on time, follow-up with stakeholders, proactively reach out to colleagues or supervisor when things are not clear. You are aware that when processes are delivered accurately or on time, talent are directly impacted.

●      Responsible for receiving, checking, completing and processing talent placement requests for various staffing concepts. By this you ensure that the talent can start working and can submit time cards in order to receive a salary. 

●      Responsible for processing received or downloaded timesheets or other time entry tools accurately to perform daily time entry validations to ensure timely and correct payment towards talent.

●      Input comes from multiple sources which needs to be processed in multiple systems Checking whether input is correct, follow-up when corrections are needed, chase input with stakeholders when info is not available on time.

●      Responsible for validating and processing expense declarations to ensure timely and correct payment towards talent and current invoicing to clients. This means that you need to understand the processes and their inputs and outputs to ensure correct processing.

●      Identifying and executing tasks related to continuous improvement. 

●      Possible other, comparable responsibilities that are related to timesheet and expense management.

Key Skills & Competencies

●      Strong analytical skills and experience of  working with data, preferably in Microsoft Office (Excel, Word) and Google Suite products (Gmail, Google Sheets including vlookup and basic formulas,  shared drives) Excel or Google sheets.

●       Ability to organize and prioritize a large variety and volume of tasks to achieve position goals.  Must be detail oriented with a concern for quality expressed by continually initiating system and process improvements.

●      Strong process ownership and accountability to drive positive outcomes for self and the team.

●      You are extremely meticulous and accurate. No detail escapes your attention.

●      Ability to work under tight deadlines well and remain calm, even under time pressure. 

●      Ability to respond to customer needs with speed and accuracy with strong focus on customer service excellence.

●      Troubleshoot, identify and report any potential identified issues.

●      Ability to multi-task and deliver with excellence is an essential requirement of the role.

●       Willingness and eagerness to learn; is curious and demonstrates adaptability to accommodate process priorities.

●      Strong written and oral communication skills. You should be comfortable to reach out to colleagues, supervisors or stakeholders, can explain clearly what the key messages are  and deliver business solutions accordingly.

●      Prior experience of working in salesforce tools is an added advantage.

Education & Other Qualifications (Required and Preferred): 

●      Bachelor’s degree in Commerce

●      Minimum of 4-5 years of experience in administration / financial accounting / similar work profile

●      Prior experience of working on work day in timesheet and payrolling is a must

Work Days: Monday to Friday

Daily Hours: 9 hours per day ( includes 1 hour of break each day)

Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.