Finance & Accounting Officer

Officer – Finance & Accounting

• Company: Abhyaz MTAB Group
• Department: Finance & Logistics
• Location: T. Nagar, Chennai, Tamil Nadu
• Work Mode: Hybrid
• Employment Type: Contract
• Experience: 2–5 years
  
• Reporting To: Manager – Finance

About the Role

MTAB Group is looking for a motivated and detail-oriented Officer – Finance & Accounting to independently manage day-to-day accounting operations, financial transactions, banking, payments, taxation, statutory compliance, and management reporting within approved budgets.

The role also involves supporting import and export documentation, coordinating with banks, vendors, auditors, statutory consultants, and internal stakeholders, and ensuring that financial records are accurate, organised, and maintained on the company's digital platforms.

The organisation uses Zoho Books for financial transactions, accounting coordination, and GST-related processes. Training on Zoho Books will be provided to the selected candidate.

Key Responsibilities

1. Accounting and Financial Transactions

• Maintain books of accounts, ledgers, cashbooks, and cost-centre entries in Zoho Books.

• Record vouchers, supplier invoices, service-provider bills, journal entries, and provisions.

• Prepare sales invoices, e-invoices, and recurring invoices.

• Review TDS-related accounting entries and process employee travel expenses and reimbursements.

• Support monthly salary preparation and staff LIC payments, where applicable.

• Follow up with service providers on pending bills.

2. Banking, Payments and Cash Flow

• Prepare online payments, bank vouchers, and cheque transactions, releasing payments only after management approval and budget verification.

• Perform daily or weekly bank reconciliations and manage cheque deposits.

• Process customer, supplier, utility, and subscription payments on time.

• Monitor monthly cash flow against budget and report discrepancies to the Finance Manager.

• Coordinate with banks, including SBI, Bank of Baroda, and HDFC, for submissions, returns, KYC, and related requirements.

• Track and review earnest money deposits (EMDs), bank guarantees, fixed deposits, and insurance renewals, payments, and claims.

3. Accounts Payable and Receivable

• Prepare supplier outstanding statements and customer receivables statements.

• Review payables to make appropriate use of available credit periods.

• Monitor overdue receivables and initiate follow-up actions when credit periods are exceeded.

4. Month-End Closing and MIS Reporting

• Complete monthly accounting closures and maintain month-wise financial records.

• Prepare monthly financial statements and management information system (MIS) reports covering cash flow, profitability, and performance variances.

• Submit monthly reports to management by the 7th of the following month.

5. Taxation and Statutory Compliance

• Prepare and coordinate GST returns, filings, remittances, e-invoicing, and applicable input/export credit documentation.

• Calculate and remit TDS for vendors, employees, and contractors.

• Prepare and coordinate monthly and quarterly TDS returns and filings, as assigned.

• Coordinate property tax payments and applicable PF, ESI, and other statutory filings with the responsible internal teams or external consultants.

• Track renewals relating to DGFT, IEC, DSC, and other applicable statutory requirements.

• Coordinate with auditors, GST consultants, the Company Secretary, statutory authorities, and other external consultants.

• Support statutory audits, compliance notices, Board resolutions, digital signatures, and directors' compliance tracking.

• Maintain accurate physical and digital financial and statutory records in accordance with applicable requirements and internal retention policies.

• Help improve financial processes, systems, and compliance procedures.

6. Import and Export Documentation

• Prepare financial documents for export dispatches, export bills, and inward/outward documentation.

• Coordinate the submission and bank closure of Bills of Entry (BOE) and Shipping Bills (SB).

• Coordinate export-related payments with the export team and maintain clear financial records in the company's online work drive.

Qualifications and Experience

• 2–5 years of experience in finance or accounting.

• A certified accounting qualification or postgraduate qualification in Finance, such as an MBA, is desirable.

• Practical understanding of accounting processes, financial records, and cost control.

• Experience or working knowledge of GST, e-invoicing, TDS, PF/ESI, and import-export documentation.

• Familiarity with accounting software such as Tally and/or Zoho Books.

• Good working knowledge of MS Excel.

• Knowledge of manufacturing operations in the engineering or electrical industry is expected.

• A willingness to learn and strengthen knowledge of Finance & Logistics compliance is important.

Requirements

Required Skills and Competencies

• General accounting and financial transaction processing.
  
• Financial reporting, cash flow monitoring, and cost control.
  
• Bank reconciliation and payment coordination.
  
• Accounts payable and receivable management.\
  
• Taxation and statutory compliance coordination.
  
• Attention to detail, accuracy, and confidentiality.
  
• Strong communication, coordination, and relationship-building skills.
  
• Independent work planning, problem-solving, and accountability.
  
• High ethical standards and professional integrity.
  

Language Requirements

• English and Tamil: ability to read, write, and speak.

• Hindi: spoken proficiency is desirable.

Work Arrangement and Requirements

• Hybrid work arrangement, with two days per week at the T. Nagar, Chennai office and the remaining working days online.

• Candidates must be based in the Greater Chennai area and be able to travel for in-person work assigned by the Manager or Directors.

• Candidates must have their own computer and dedicated Wi-Fi connection.

• Availability in the company's virtual office during working hours is required.

• Working hours are Monday to Saturday, 9:30 AM to 6:00 PM.

• Attendance is tracked through an online attendance system with geo-fencing.

Benefits

-Hybrid Work Arrangement: Two days per week in the T. Nagar, Chennai office, with the remaining working days online.

- Training and Development: Training on Zoho Books and the organisation's financial transaction and coordination processes.

- Monthly Day Off: One day off per month without reduction in compensation. Unused days cannot be carried forward.

- Statutory Holidays: Holidays as per the national calendar.