Executive Assistant to Director

Role Overview

The Executive Assistant will serve as a trusted partner to the Director, providing high-level administrative, operational, and strategic support. The role will act as the primary coordination point between the Director and internal/external stakeholders, ensuring seamless communication, efficient scheduling, timely execution of priorities, and adherence to corporate governance and compliance requirements.

Key Responsibilities Manage the Director's calendar, meetings, appointments, and travel arrangements (domestic and international). Coordinate with internal teams and external stakeholders to ensure timely follow-up and closure of action items. Prepare presentations, reports, business correspondence, meeting agendas, minutes of meetings (MoM), and executive summaries. Support board meetings, leadership reviews, and management discussions by coordinating documentation and logistics. Maintain confidentiality of sensitive business information and ensure compliance with applicable regulations. Prepare and track MIS reports, executive dashboards, and key business updates for management review. Coordinate leadership visits, events, and stakeholder meetings. Ensure proper filing, documentation, and archival of confidential records and corporate documents. Act as the point of contact during the Director's travel or absence and support critical business priorities.

Requirements Graduate/Postgraduate in Business Administration, Management, International Relations, or a related field. 5–8 years of experience supporting CXO-level executives (CEO, MD, Director) in multinational or cross-border organizations. Proven expertise in calendar management, executive communication, stakeholder coordination, and confidential information management. Strong proficiency in MS Office Suite (Excel, PowerPoint, Word) and reporting tools. Excellent verbal and written communication skills in English. Strong organizational, planning, and multitasking abilities.