Data Entry Coordinator (Remote)

PulseMediaNL is seeking a highly organized, detail-oriented, and dependable Remote Data Entry Coordinator to support daily business operations by ensuring the accuracy, integrity, and organization of company data and administrative records. This fully remote position is ideal for individuals who thrive in structured environments, excel at managing large volumes of information, and possess exceptional organizational and communication skills. The successful candidate will coordinate data entry activities across multiple departments, maintain accurate digital records, oversee data quality processes, and provide administrative support to ensure efficient day-to-day operations. This role requires a proactive professional who values accuracy, confidentiality, collaboration, and continuous process improvement while working independently in a remote environment.

KEY RESPONSIBILITIES

DATA ENTRY & DATA COORDINATION

• Accurately enter, update, and maintain company data across databases, CRM platforms, spreadsheets, and internal management systems.
• Coordinate daily data entry activities to ensure timely processing of business information.
• Review incoming data for completeness, consistency, and accuracy before entry.
• Identify discrepancies, missing information, and duplicate records, coordinating with internal departments to resolve issues.
• Perform routine quality checks and data audits to maintain database integrity.
• Standardize data formatting and ensure compliance with company data management procedures.
• Maintain organized electronic records for efficient retrieval and reporting.
• Support data migration and database cleanup projects as needed.

ADMINISTRATIVE SUPPORT

• Provide administrative assistance to managers and cross-functional teams.
• Prepare, organize, proofread, and format reports, presentations, spreadsheets, and company documentation.
• Coordinate meetings, maintain calendars, schedule appointments, and organize virtual conferences.
• Assist with onboarding documentation and administrative processes for new employees.
• Support company operations through various administrative and coordination tasks.
• Maintain office documentation, digital forms, and operational records.

RECORD MANAGEMENT

• Maintain confidential employee, client, vendor, and company records.
• Organize digital filing systems using company-approved document management procedures.
• Ensure records remain current, complete, and easily accessible.
• Archive outdated records according to company retention policies.
• Monitor compliance with internal confidentiality, privacy, and data security standards.
• Assist with document retrieval during audits or departmental reviews.

COMMUNICATION & CROSS-DEPARTMENT COORDINATION

• Respond promptly and professionally to internal requests for information.
• Coordinate with multiple departments to collect, verify, and update operational data.
• Communicate data discrepancies and provide timely follow-up until resolution.
• Maintain clear documentation of completed tasks and ongoing projects.
• Assist with workflow coordination to ensure efficient information sharing across teams.
• Support internal communication initiatives and administrative projects.

REPORTING & QUALITY ASSURANCE

• Generate routine and ad hoc reports using spreadsheets and company databases.
• Track data accuracy metrics and identify opportunities for process improvements.
• Monitor data quality standards and recommend workflow enhancements.
• Document administrative procedures and maintain operational guidelines.
• Assist management with special projects requiring research, reporting, and data analysis.
• Perform additional administrative and data coordination duties as assigned.

QUALIFICATIONS

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Information Management, or a related field is preferred.
• Previous experience in data entry, data coordination, administrative support, or office administration preferred.
• Excellent typing speed with exceptional accuracy and attention to detail.
• Strong organizational, planning, and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple assignments and consistently meet deadlines.
• Strong analytical and problem-solving abilities.
• High level of professionalism, integrity, and commitment to confidentiality.
• Self-motivated with the ability to work independently in a remote environment.
• Comfortable learning new software and adapting to changing business needs.

PREFERRED QUALIFICATIONS

• Experience working in fully remote administrative or data coordination positions.
• Familiarity with CRM platforms and cloud-based database management systems.
• Experience using Microsoft Office Suite and Google Workspace.
• Knowledge of digital document management and electronic filing systems.
• Experience supporting cross-functional teams in a fast-paced environment.
• Basic understanding of business operations, reporting, and workflow management.
• Experience maintaining confidential business records and documentation.

REQUIRED SKILLS

TECHNICAL SKILLS

• High-speed and accurate data entry
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Google Workspace (Docs, Sheets, Drive, Gmail)
• CRM systems
• Database management
• Digital document management
• Spreadsheet creation and reporting
• Online collaboration platforms (Microsoft Teams, Zoom, Slack)
• File organization and record maintenance
• Basic reporting and data analysis

SOFT SKILLS

• Exceptional attention to detail
• Organization and prioritization
• Time management
• Critical thinking
• Problem-solving
• Professional written and verbal communication
• Confidentiality and discretion
• Adaptability and flexibility
• Team collaboration
• Accountability
• Reliability
• Independent work ethic
• Initiative
• Accuracy under deadlines

PERFORMANCE METRICS

Success in this role will be measured by:

• Data entry accuracy and quality
• Timely completion of assigned tasks
• Database integrity and record accuracy
• Administrative support effectiveness
• Compliance with confidentiality and security policies
• Responsiveness to internal requests
• Reporting accuracy and timeliness
• Process improvement contributions
• Productivity and operational efficiency
• Cross-department collaboration and communication

WHAT WE OFFER

• Competitive salary
• Fully remote work environment
• Flexible work schedule
• Comprehensive paid training
• Professional development opportunities
• Career advancement and internal growth opportunities
• Supportive and collaborative remote team culture
• Paid time off and company holidays
• Performance-based recognition and incentives
• Employee wellness and work-life balance initiatives
• Modern digital tools and technology to support remote work

JOIN PULSEMEDIANL

Become a valued member of PulseMediaNL as a Remote Data Entry Coordinator and play a vital role in maintaining the accuracy, organization, and integrity of the information that powers our growing digital media business. Your attention to detail, administrative expertise, and commitment to excellence will directly contribute to efficient operations, informed decision-making, and the continued success of our organization.