Job Description

JOB TITLE:

Associate Manager HR

FUNCTION:

JOB PURPOSE:

To initiate and sustain HR initiatives and ensure systematic implementation of ER strategy in the factory to leverage human resources for higher people productivity, greater quality and cost consciousness, and harmonious industrial relations.

PRINCIPAL RESPONSIBILITIES:

·ER

oSustain positive relation with employees

oSolicit active support of employees in launching new initiativesin the area of Employee Welfare

oAddressing Departmental ER issues (Canteen, Ambulance Room)

oInitiate cost effective measures in the area of Employee Welfare

oAnswering to specific queries from the employees in the relevant area

oAscertaining the no. of contract labour required based on optimum utilization

oAllocation of contract labour - jobwise & shiftwise

oNegotiating with the user departments regarding requirement of CL

·TIME AND ATTENDANCE MONITORING:

o Ensuring availability of Shift Schedule

oCoordination with the Time keepers

oEnsuring compliance to the working hours / weekly day of rest etc.

·STATUTORY COMPLIANCE

oMeeting the stat authorities as per the T&RA Matrix

oDevelop an excellent relationship with the authorities

oNotification to employment exchange regarding the vacancies.

oPreparation & filing of returns within the stipulated timeframe & maintain a checklist for the same

oMonitor the stat provisions w.r.t. working hours, overtime, weekly holiday, compensatory holiday, leave with wages, rate of overtime wages

oMaintain the records required under the law in the prescribed formats

oEngagement of apprentices as per quota

oGuide & assist the Enquiry Officer & the Management Representative in course of any disciplinary proceedings - ensuring that the proceedings are as per legal framework

oHandle Inspections by stat authorities

oEnsure adherence to all stat provisions pertaining to engagement of new contractor

oMonitor working hours, overtime, spread-over, weekly -off, leave with wages, P.F. & ESI coverage, Payment of wages, Minimum wages of the contract labour engaged

oRegular monitoring & control of the no. of contract laborers engaged w.r.t. the registration certificate of the PE

oEnsure that all the records required to be maintained by the contractor as per the provisions of the CL (R&A) Act are maintained in the desired manner

·LEGAL

oSharing legal updates with the other Managers of the unit

oSeek opinion from lawyers on various legal issues

oEnsure renewal of individual license of the electricians

oTie-ups with nursing homes & hospitals, periodic visit to such nursing homes & hospitals

oEnsuring timely payment of the terminal benefits in case of separations

oEnsure that the medical check-ups as required under the law like eye examination for the electricians & the FLTOs are conducted at the prescribed frequency & records are maintained in the prescribed format

oAdministration of the employee welfare amenities provided under the law like Wash Room / Change rooms etc.

·TRAINING AND DEVELOPMENT

oCoordinating for training programs

oOrganise refresher training programmes for the FLTOs

oEducate Managers, new entrants & vendors about statutory provisions relevant to their area

·COST MANAGEMENT

oProviding the labour cost element during AMC revisions & negotiating with the vendors

oMonitor the spendings on routine basis wrt HR activities

oPrepare monthly budget variance report

·RECRUITMENT

oContacting Employment exchange / other placement agencies / Institutes for recruitment

oProcessing and shortlisting of applications

oIssuing call letters, organising the written test and interviews

oOrganising the medical test / antecedent verification for the shortlisted candidates

oIssue of final appointment letters

oEnsure the joining formalities

·KNOWLEDGE MANAGEMENT

oKeep track on the IR development in the neighbouring industries

KNOWLEDGE AND SKILL REQUIREMENTS:

·Concepts, theories & practices in ER

·Understand employeesphilosophies, their vital issues, shop floor alliances

·Understand history of the place/ dept/ sensitive issues

·Understanding of various clauses of Contract Labour Act, Rules & case laws

·Knowledge of FSO, domestic enquiry procedures

·Knowledge of the HR systems and processes and its impact

·Understanding of working hours and the compliances required

·Ability to update on a continuous basis any relevant changes in labour related statutory compliances

·Ability to build relationships with local it is & other such bodies

·Knowledge of recruitment procedures

·Understanding of the logics and indepth understanding of the expenses

CRITICAL SUCCESS FACTORS:

·Systems approach to work

·Resource management

·Influencing skills

·Inter-personal skills

·Analytical skills

PREVIOUS EXPERIENCE:

1-2 years experience in a manufacturing unit with unionized work force.

QUALIFICATIONS:

Recognized degree in Personnel Management or IR

Associate Manager Human Resource